Receptionist Cum Office Administrator Aliph Capital

We are looking for a proactive Receptionist cum Office Administrator to join our team in City Walk, Dubai. This role combines front-desk hospitality with administrative support to ensure seamless office operations. You will be joining a dynamic, supportive, and professional team in a modern and inspiring work environment. Our CEO is a well-known female leader in the GCC.

Key Responsibilities:

• Welcome and assist visitors, ensuring a professional and positive first impression.

• Handle incoming calls, deliveries, and couriers efficiently.

• Prepare and serve tea, coffee, and refreshments for guests and team members, and coordinate food orders for the CEO when required.

• Ensure the entire office — including bathroom, meeting rooms, and workstations — is clean, tidy, and presentable at all times.

• Monitor and replenish office and pantry supplies, ensuring all items are consistently in stock.

• Provide general administrative support such as document printing, scanning, and binding.

• Coordinate maintenance requests, schedule repairs, and manage vendor visits and building permits.

• Support new joiners by preparing welcome kits and ensuring workstations are set up and ready.

• Assist with employee visa and medical insurance applications, renewals, and related documentation.

• Keep track of staff birthdays and share greetings with the team.