Executive Assistant (PA)

Uvation

Key Responsibilities

• Coordinate and manage the executive s calendar, ensuring no conflicts between meetings, travel, and key engagements.

• Schedule sales and marketing-related appointments, outbound meetings, and internal discussions in advance.

• Ensure timely reminders and proper alignment of daily and weekly schedules.

Meeting & Event Coordination

• Arrange logistics for meetings, events, and outbound activities.

• Coordinate with all relevant parties to confirm attendance, timing, and required materials.

• Conduct light research when necessary to support meeting preparation.

Travel & Logistics

• Organize travel itineraries including flights, accommodations, and event schedules.

• Ensure travel plans are aligned with meeting and business requirements.

Administrative Support

• Maintain organization across essential tasks and tools used by the executive.

• Track important deadlines, upcoming commitments, and ensure nothing critical is missed.

• Operate existing technology tools and systems used within the company for scheduling, communication, and coordination.

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or similar operational role.

• Strong organizational and multitasking abilities.

• Excellent communication skills and the ability to interact professionally with internal and external stakeholders.

• Comfort working within U.S. time zones (schedule remains flexible).

• Ability to work independently and adapt to evolving processes.

• Familiarity with tech tools and remote work platforms.