Looking for two Personal Assistants to manage MD s Office

Confidential Company

Interested candidates can call us at +918657487961 & drop a WA message on +91 8828300920

Job Title

Personal Assistant

Position Reports To

MD

No of Team Members

0

Job Location

Dubai

Job Summary

We are seeking a highly organized, proactive, and discreet Personal Assistant to support the Managing Director in day-to-day operations, strategic initiatives, and administrative tasks. The ideal candidate will be based in Dubai and possess excellent communication skills, a high level of professionalism, and the ability to manage multiple priorities efficiently.

Brief Job Description (just an indicative list and not limited to the following)

Executive Support:

Manage and maintain the MD’s calendar, appointments, and travel arrangements.
Coordinate meetings, prepare agendas, and take minutes.
Handle confidential correspondence and documentation with discretion.

Administrative Duties:

Prepare reports, presentations, and other documents as required.
Liaise with internal departments and external stakeholders on behalf of the MD.
Organize and maintain files, records, and office systems.

Travel & Logistics:

Arrange domestic and international travel, including visas, accommodation, and itineraries.
Ensure smooth execution of travel plans and resolve any issues promptly.

Communication & Liaison:

Act as the point of contact between the MD and internal/external parties.
Screen calls, emails, and requests, and respond or redirect as appropriate.

Project Coordination:

Assist in tracking progress of strategic projects and initiatives.
Follow up on action items and ensure timely completion.

Desired Skills

1. Minimum 3–5 years of experience as a Personal Assistant or Executive Assistant, preferably in a corporate or high-level executive setting.

2. Excellent written and verbal communication skills in English.

3. Strong organizational and time-management abilities.

4. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

5. Ability to handle sensitive information with discretion and integrity.

6. Flexible, proactive, and able to work independently.