Personal Assistant Talent Shark HR Consultancy L.L.C

Employer Active

Posted 1 hrs ago

Experience

2 - 4 Years

Job Location

Dubai - United Arab Emirates (UAE)

Education

Intermediate School, Bachelor of Commerce

Nationality

Any European National

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Manage complex calendars, ensuring optimal scheduling of meetings and appointments while anticipating potential conflicts.
  • Act as the primary point of contact between the executive and internal/external stakeholders, facilitating effective communication.
  • Prepare detailed reports, presentations, and correspondence, ensuring all materials are polished and professional.
  • Conduct thorough research on various topics to support decision-making processes and strategic initiatives.
  • Coordinate travel arrangements, including itineraries and accommodations, while ensuring a seamless travel experience.
  • Handle confidential information with discretion, maintaining the highest level of integrity and professionalism.
  • Organize and prioritize incoming requests, ensuring timely responses and follow-ups to keep operations running smoothly.
  • Assist in project management tasks, tracking progress, deadlines, and deliverables to support team objectives.
  • Manage office supplies and equipment, ensuring availability and functionality to create an efficient work environment.
  • Facilitate team events and meetings, including logistics, agenda preparation, and post-meeting follow-ups to enhance team collaboration.

Desired Candidate Profile

  • Minimum of 3 years of experience in a fast-paced administrative role, showcasing adaptability and resilience.
  • Proficiency in Microsoft Office Suite and project management tools, ensuring efficient task execution.
  • Excellent communication skills in English, with additional language proficiency considered a strong asset.
  • Strong organizational skills, with a proven ability to manage multiple tasks and prioritize effectively.
  • Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
  • Familiarity with digital collaboration tools, enhancing remote working capabilities and team connectivity.
  • Ability to work independently, taking initiative and showing resourcefulness in problem-solving situations.
  • Strong attention to detail, ensuring accuracy in all tasks and communication.
  • Positive attitude and a proactive approach, contributing to a dynamic and collaborative work environment.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Office Manager
  • Administrative Assistant
  • Scheduling

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Talent Shark HR Consultancy L.L.C

Jannat

201-15, Blue Bay Tower, Business Bay Dubai, UAE JLT, United Arab Emirates (UAE)