Executive Secretary

Confidential Company

We are seeking a highly organized and detail-oriented Executive Secretary to support senior leadership in a dynamic and fast-paced Signage & Outdoor Advertising company based in the UAE.

The ideal candidate must have a minimum of 7–10 years of experience in executive-level administrative support, preferably within the signage, advertising, or media industries. This role is vital to ensuring efficient internal coordination, smooth communication, and high-level executive assistance.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative assistance to the CEO and senior management, including calendar management, meeting coordination, and travel arrangements.
• Communication Management: Handle all incoming and outgoing communications on behalf of executives with professionalism and discretion.
• Document Preparation: Draft, review, and manage business correspondence, reports, presentations, and internal memos with a high degree of accuracy.
• Meeting Coordination: Schedule, organize, and prepare materials for meetings, conferences, and client presentations. Take and distribute minutes as needed.
• Confidential Recordkeeping: Maintain confidential records, project files, and official documentation with precision and discretion.
• Stakeholder Coordination: Serve as a liaison between internal departments and external stakeholders, ensuring timely information flow and project tracking.
• Travel & Logistics: Arrange international and domestic travel, accommodation, and related logistical support for top executives.
• Event & Project Support: Assist in organizing company events, exhibitions, and board-level functions within the signage and outdoor advertising sector.
• Follow-Up & Task Management: Ensure follow-ups on executive directives, deadlines, and project updates to maintain smooth business operations.
• Industry Awareness: Stay informed about signage and media industry trends to support executives in decision-making and communications.