Receptionist

Brevan Howard

MAIN DUTIES/RESPONSIBILITIES OF THE ROLE:

• Front of House receptionist, first point of contact for those entering the building
• Greeting visitors for the building, administering temp access pass (working with security team) and directing them to their company floor
• Liaising with BH reception team when BH external guests arrive
• Managing switchboard, screening and transferring incoming calls, taking messages accordingly
• Ensuring the Reception area is tidy and welcoming at all times
• Manage incoming and outgoing mail, liaise with couriers and loading bay, inform recipients of parcels/post ready to be collected. Parcels will be delivered to the floors once a week if not collected.
• Booking couriers/accepting deliveries
• Assisting the Office Manager and facilities team as directed (support management of external vendors and services such as the Caf and the Gym, procurement of stationery, IT and kitchen consumables)
• Co-ordinate with the in-house osteopath to ensure treatment rooms are maintained and orders/deliveries of medical equipment and supplies are handled in a timely manner

Standard hours will be 8.30am 5pm or with other such hours as are necessary to fulfil the role, some flexibility required.

PERSON SPECIFICATION

WORK EXPERIENCE/BACKGROUND:

• Ideal candidate will have held a front of house position before
• Enthusiastic and Friendly (Representing BH as the first point of contact)

TECHNICAL/BUSINESS SKILLS & KNOWLEDGE:

• Excellent organisational and time-management skills
• Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other commonly-used office packages
• Ability to multitask, prioritise workload and work under pressure
• Attention to detail
• Reliable and Proactive approach to work
• Confident decision making
• Teamwork skills
• Ability to handle confidential information